Policy and privacy

DOCUVISION Professional Training Institute (IFP DOVI) Website
Last updated: July 17, 2026

The DOCUVISION Professional Training Institute (IFP DOVI) places paramount importance on the protection of your privacy and personal data.

This privacy policy aims to inform you, in a clear and transparent manner, about how we collect, use, share and protect your information when you use our website accessible via the domain: www.ifp-dovi.cm.

In accordance with IFP DOVI's missions, which consist of providing professional qualifying training in information science trades and other professionalising fields in Cameroon, accredited by the Ministry of Employment and Vocational Training (MINEFOP), we are committed to complying with the regulations in force in Cameroon, in particular Law No. 2010/013 of December 21, 2010 governing electronic communications, the Law on cybersecurity and cybercrime, as well as the principles set out by the African Union Convention on Cyber Security and Personal Data Protection (Malabo Convention). We also align ourselves with international best practices in this area.

1. WHO IS THE DATA CONTROLLER?
The data controller is the entity that determines the means and purposes of the processing of your data. For the IFP DOVI website, the data controller is:

Name: DOCUVISION Professional Training Institute (IFP DOVI) Address: Yaoundé-Mballa 2, near Carrefour Régie, next to the NGUEYE hotel, Bata Nlongkak exit (100 m behind), Cameroon Contact email address: cfpmebam@gmail.com

2. WHAT DATA DO WE COLLECT AND WHY?
We collect and process your personal data in a lawful, fair and transparent manner, for specified and legitimate purposes, in compliance with IFP DOVI's vocational training missions.

3. COLLECTION OF DATA SPECIFIC TO APPLICATIONS AND TRAINING
As part of its vocational training mission, IFP DOVI may, through the online pre-registration form or specific modules of the website, collect data such as:

Identity and contact details of the candidate or trainee (name, surname, date of birth, address, phone, email)

Level of education, diplomas obtained and desired training track

Professional status (self-employed, untrained employee, entrepreneur, student)

Application documents (ID card, transcripts, diplomas, ID photo)

Chosen training format (day classes, evening classes, online) and attendance tracking

Assessment results, information relating to the end-of-training internship and job placement

This data is processed with the appropriate level of protection and is used only for the purposes of managing applications, pedagogical follow-up, issuance of certificates and diplomas, and support towards employment or internship, in accordance with the institute's motto: "Employment above all".

4. COOKIES AND SIMILAR TECHNOLOGIES
Our website uses cookies and other trackers to improve your browsing experience and analyse traffic.

Strictly necessary cookies: Essential to the operation of the website (e.g.: management of your login session, memorisation of your progress through the pre-registration form). They do not require your prior consent.
Performance and analytics cookies: They allow us to understand how visitors interact with our site (most visited pages, navigation paths). They are placed on the basis of your consent.
Functionality cookies: They allow us to remember your choices (language, display preferences). They are placed on the basis of your consent.
Managing your preferences: On your first visit, a cookie banner allows you to accept or refuse non-essential cookies. You can modify your preferences at any time by clicking on the "Manage my cookies" link at the bottom of the page or via your browser settings.

5. RECIPIENTS OF DATA
Your personal data is processed by IFP DOVI's authorised teams (Management, Academic Secretariat, Trainers involved in your training track). It may also be communicated to third parties in the following cases:

Technical service providers: Website host, IT maintenance providers. These service providers are required to comply with strict confidentiality clauses and to process data only for the purposes we have defined.

Job placement partners: As part of support towards employment or internships, certain data may be shared with partner companies or internship host organisations, with your consent.
Legal authorities: We may be required to disclose your information in order to comply with a legal obligation, a request from MINEFOP as part of accreditation oversight, or a request from the National Agency for Information and Communication Technologies (ANTIC), the regulatory authority.

We never sell, rent or exchange your personal data to third parties for commercial purposes.

6. INTERNATIONAL DATA TRANSFERS

In the context of the use of certain technical service providers (web hosting, audience analytics tools), your data may be transferred to countries outside Cameroon. We are committed to framing these transfers with appropriate legal instruments guaranteeing a sufficient level of protection (e.g.: standard contractual clauses), in accordance with the requirements of the Malabo Convention and international best practices.

7. DATA RETENTION PERIOD

We only retain your personal data for the period strictly necessary for the purposes pursued, in accordance with the principle of storage limitation.

Unsuccessful application data: Retained for 2 years from the pre-registration date, then deleted.

Enrolled trainee data, diplomas and certificates: Retained for a period of 10 years for training proof purposes, issuance of certificate duplicates and internal statistics.

Navigation data and technical logs: Retained for a maximum period of 13 months.

Transaction and billing data (registration and tuition fees): Retained for a period of 10 years to meet our legal and accounting obligations.

After these periods, your data is securely deleted or anonymised.

8. DATA SECURITY

IFP DOVI implements all appropriate technical and organisational measures to ensure the security of your data, in line with the standards established by ANTIC. These measures include:

· Encryption of sensitive data (passwords, personal information)

· Strict access controls based on user profiles

· Continuous monitoring to detect vulnerabilities and intrusion attempts

· Regular data backups

· Staff awareness training on data protection

In the event of a data breach likely to generate a high risk for your rights and freedoms, we undertake to inform the competent supervisory authority (ANTIC) and the persons concerned, as soon as possible, in accordance with legal obligations.

9. YOUR RIGHTS

In accordance with Cameroonian regulations and international data protection principles, you have the following rights regarding your data:

· Right of access: Obtain confirmation that your data is or is not being processed, and a copy of that data.

· Right of rectification: Have inaccurate or incomplete data concerning you corrected.

· Right to erasure (right to be forgotten): Request the deletion of your data, within the limits of the legal retention obligations incumbent upon us.

· Right to restriction of processing: Request the temporary suspension of the use of certain of your data.

· Right to object: Object, for reasons relating to your particular situation, to processing based on our legitimate interest.

· Right to portability: Receive the data you have provided to us in a structured, commonly used and machine-readable format.

· Right to withdraw your consent: Where processing is based on your consent, you may withdraw it at any time (without calling into question the lawfulness of the prior processing).

· Right to give instructions regarding what happens to your data after your death.

To exercise any of these rights, you may contact us at: cfpmebam@gmail.com, or by phone at +237 674 522 233 / +237 655 268 265.

10. AMENDMENTS TO THIS POLICY

We may be required to amend this privacy policy in order to comply with legislative and regulatory developments (Cameroonian, African or international), case law or changes to our services. Any significant amendment will be notified to you via the website (for example, by an information banner on your next login) and the "last updated" date at the top of this document will be revised. We invite you to consult this page regularly.

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